Project Overview

SharePoint Portal Upgrade
The eSparkBiz team worked closely with an airplane maintenance company in the USA to modernize their aging SharePoint 2010 portal. The upgrade to SharePoint 2016 introduced a more innovative, efficient, and user-friendly solution designed to meet the company’s evolving needs. This transformation not only enhanced the platform’s performance but also provided a solid foundation for future collaboration and growth.

Improved Collaboration and Reporting
The newly designed portal facilitated better collaboration between internal staff and external contractors, streamlining communication and improving operational efficiency. With the integration of Power BI, reporting capabilities were significantly enhanced, allowing for more effective data analysis and visualization. This integration empowered the company to make smarter, data-driven decisions while maintaining seamless collaboration.

Maximizing Operational Efficiency
This significant upgrade was tailored to address the specific requirements of the company, ensuring maximum operational efficiency. By fostering secure interactions among hundreds of stakeholders, the new portal supported the company’s commitment to safe and productive collaboration. The refurbishment not only improved daily operations but also enabled the company to make more informed choices, further strengthening its position in the competitive marketplace.

The Problem

Outdated Technology and Limited Performance

The customer had aged SharePoint 2010 and no longer accommodated today's organizational flows. Because less support comes, there was dated infrastructural building and with many performance difficulties for the use and productivity.

Difficulty while Navigating and Problematic Interface

Poor maintenance led to poor user experiences that made the portal difficult to use. It was not easy for employees and contractors to easily access their critical resources, hence poor productivity and collaboration.

Insufficient Collaboration Tools

The portal design lacked proper teamwork features among departments and contractors. Key processes of teamwork were fragmented, thus not allowing the portal to fully support business-critical functions and stakeholder interactions.

Lack of Analytical Insights

This integration is too weak to allow the client to produce actionable insight, reporting capabilities are highly limited, and it is tricky to track performance metrics, hence evaluation of outcomes or further support for informed decision-making processes.

The Solution

Smooth Migration to SharePoint 2016

The eSparkBiz team had migrated from SharePoint 2010 to SharePoint 2016 in two steps by the database attach method. Missing functionalities such as templates and metrics were restored with Windows PowerShell for smooth transition to allow the client to leverage improved features and performance of SharePoint 2016.

Integration with Power BI for Advanced Analytics

Integration with Microsoft Power BI will be made for reporting purposes. This will therefore enable dynamic reporting directly from the portal on an enterprise-wide scale. Thus, management can, therefore, have the most relevant key metrics relating to client and contractor performance in making better decisions.

Better User-Centric Design

The portal redesign leveraged out-of-the-box features of SharePoint 2016 to deliver an extremely intuitive and user-friendly interface. This made it more usable and also minimized the total cost of ownership by effectively utilizing the in-built capabilities.

Enhanced Collaboration and Workflow Automation

The upgraded SharePoint 2016 platform enabled seamless collaboration across teams by leveraging improved workflow automation features. These enhancements streamlined document sharing, task management, and team communication, increasing overall productivity and operational efficiency.

Improved Security and Compliance

The migration to SharePoint 2016 incorporated advanced security features, ensuring the protection of sensitive data and adherence to industry compliance standards. Enhanced access controls and data encryption mechanisms provided the client with a robust and secure environment for managing enterprise information.

The Result

The migration and redesign of the portal exceeded the client’s expectations by delivering significant performance improvements. Built on SharePoint 2016, the new portal offered faster speeds and enhanced collaboration capabilities, allowing end-users to work more efficiently and seamlessly. This upgraded infrastructure helped streamline workflows and fostered better communication across teams and stakeholders.

The adoption of SharePoint 2016’s advanced features not only reduced the total cost of ownership but also increased the overall efficiency of the solution. With improved capabilities, the client was able to optimize resources and reduce operational costs while benefiting from a more powerful and scalable platform that supported their business objectives.

The integration of Power BI brought dynamic data insights, enabling faster and more effective reporting. This enhancement empowered the client to make more informed decisions based on real-time data. The client continues its collaboration with eSparkBiz, working on further portal customizations and integrating new functionalities to support the growing needs of their business.

A comprehensive SharePoint migration and redesign to enhance collaboration, streamline operations, and deliver advanced reporting capabilities.

Migration and Redesign of a Corporate Portal Serving Employees and External Contractors

About The Project