Project Overview

Extending Business Offerings with HR AutomationThe Client aimed to enhance its software product suite by introducing an HR management system built on Microsoft SharePoint. This solution was designed to meet the fundamental HR needs of small enterprises while leveraging the document management capabilities of SharePoint.

A SharePoint-Based HR SolutioneSparkBiz utilized SharePoint Foundation 2010 to develop a system that enables seamless storage, tracking, and exchange of employee-related data. The system efficiently manages vacations, leaves, travel requests, tasks, and assets, ensuring streamlined HR operations.

Customizable and User-Friendly InterfaceThe solution features an intuitive homepage with widgets displaying birthdays, anniversaries, and an absence calendar. Users can personalize their dashboards by adding or removing widgets from other SharePoint applications, providing a tailored experience.

Organization-Wide Employee ManagementThe integrated organization chart offers a holistic view of the company’s workforce, allowing users to sort, filter, and search employee lists. Custom lists can be created to categorize employees based on skills and competencies, with seamless export to Microsoft Excel.

Secure and Extensive Employee ProfilesEach employee profile contains comprehensive details, including job role, location, skills, attached documents, event history, and more. Custom fields allow organizations to store additional information as required.

The Problem

A European software company needed to expand its product suite by developing an HR management system for small enterprises. However, several challenges hindered their progress

Lack of Integrated HR Management

Existing HR solutions were either too complex or did not integrate with SharePoint, limiting the Client’s ability to provide a seamless experience within their software ecosystem.

Inefficient Employee Data Management

Tracking employee-related data such as vacations, leaves, and travel records was cumbersome and lacked a centralized approach. Manual processes resulted in inefficiencies and data inconsistencies.

Limited Customization and Accessibility

Standard HR tools lacked the flexibility to customize employee profiles, dashboards, and reporting features. Enterprises required a more adaptable solution to meet their unique needs.

Security and Access Control Limitations

Managing access rights within SharePoint without an administrator was a challenge, leading to inefficiencies and potential security risks in HR data management.

High Administrative Workload

Manual approvals and employee record management processes led to increased administrative overhead, reducing productivity and delaying HR-related decisions.

The Solution

To overcome these challenges, eSparkBiz developed a comprehensive SharePoint-based HR management solution with the following key features

Integrated HR Management within SharePoint

By leveraging SharePoint Foundation 2010, the system enabled seamless HR data management within the Client’s existing software environment. This integration streamlined workflows and improved overall efficiency.

Centralized Employee Data Tracking

A unified platform for managing vacations, leaves, travel, and other HR records ensured data consistency and accessibility. Employees and HR managers could track and update records with ease.

Customizable Dashboards and Employee Profiles

The solution featured dynamic dashboards and customizable employee profiles with extensive fields for personal, professional, and competency-related information. Users could personalize views for a more intuitive experience.

Advanced Security and Access Management

Using a .NET Assembly Connector, the system introduced role-based access controls, allowing HR managers to assign permissions without SharePoint administrator intervention. This enhanced security while maintaining flexibility.

Automation of HR Processes

The system automated common HR processes, including leave approvals, travel registration, and expense tracking, significantly reducing manual work and administrative burden.

The Result

The Client successfully expanded its software suite with a tailored HR management solution for small enterprises. The new system seamlessly integrated with SharePoint, providing end-users with a streamlined and intuitive HR experience. Employees and HR professionals benefited from efficient management of employee records, leaves, and travel requests, improving overall productivity.

Automated workflows significantly reduced administrative overhead, enhancing process efficiency. Tasks such as leave approvals and time tracking were now handled with minimal manual intervention, allowing HR teams to focus on strategic initiatives. The system’s ability to customize dashboards and employee profiles ensured adaptability to various organizational needs.

Furthermore, advanced security measures, including enhanced access control features, provided a secure environment for HR data management. By leveraging a robust security model, organizations could confidently manage sensitive employee information while ensuring compliance with data protection standards.

As a result, small enterprises gained a cost-effective, scalable HR solution that improved operational efficiency and allowed for future growth and expansion.

A Comprehensive HR Solution for Small Enterprises

Ready-to-Install HR Management Product Based on SharePoint

About The Project