Project Overview

Building inspections reimagined with a custom-built scalable platform to streamline workflows, communication and compliance from the ground up.

What We Did

Designed a modular, scalable inspection platform for diverse workflows
Built an intuitive UX and guided onboarding to cut training time
Integrated real-time dashboards and centralised reporting tools
Enabled offline data capture and auto-sync for field inspectors
Automated compliance checks to ensure audit-ready inspections
Deployed a secure, cloud-native infrastructure to handle peak loads
Delivered end-to-end support, updates, and UX improvements based on user feedback

Inspection & Compliance Needs

Building inspections are crucial for safety standards and regulatory compliance across the construction and real estate industries.
Old systems relying on paper forms and manual coordination cause workflow inefficiencies, communication gaps, and delays. Digital Transformation is a must.

Key Challenges & Opportunities

The client had manual inspection processes that were outdated and caused delays, errors, and inconsistent compliance tracking.
They saw an opportunity to digitize workflows with a custom solution to streamline, automate, and ensure faster compliance.

Full-Stack Development Approach

We worked closely with the client to build a custom mobile and web app solution for their inspection process.
The platform was designed to streamline operations, automate key workflows and boost overall inspection efficiency across devices.

Custom inspection platform built with React and Next.js, powered by AWS and PostgreSQL for seamless admin-user workflows:

Real-Time Messaging Setup

The platform enables real-time communication between inspectors, contractors and regulatory officials during active inspections.
This instant connectivity resolves issues faster, reduces delays and keeps all stakeholders aligned throughout the inspection process.

UX-Focused Interface Design

The platform has a clean and simple UI design for inspectors, contractors and compliance officers.
Simple layout for fast onboarding, smooth task execution and minimal training faster adoption across all user roles.

Business Outcomes

The custom solution streamlined the entire building inspection workflow, reduced manual tasks and ensured faster reporting.
Also improved team communication and the client stayed compliant with changing regulations at every inspection stage all on a scalable platform.

📊 Did You Know?
The global AI market in real estate is projected to grow from $222.65 billion in 2024 to $303.06 billion in 2025, reflecting a compound annual growth rate (CAGR) of 36.1%.

The Problem

The client had outdated, paper-based inspection workflows that caused delays, miscommunication and higher operational costs. They needed a single digital product solution to streamline inspections, team collaboration and full regulatory compliance across all inspection stages.

Complex Workflow Challenges

The client required a system that could manage multiple types of inspections each with different data inputs, evaluation rules and reporting formats. We built a highly flexible platform that adapts to any workflow without compromising consistency and works smoothly across all inspection scenarios.

Need for Instant Collaboration

The client struggled to keep inspectors, contractors and regulatory teams aligned due to fragmented communication across tools and delayed updates. Without a centralised, real-time system, critical inspection data was missed or late and slowed down decisions and workflow. A single collaboration channel was needed to keep everyone in sync and speed up response times.

Access Without Connectivity

Inspection teams worked in remote areas with no or poor internet and data collection and reporting was disrupted. To solve this we implemented an offline mode that allows inspectors to capture data in the field and sync automatically once back online with no data loss and no interruption of workflow.

Compliance & Standards Gap

The client needed a system that could enforce local and national building regulations without manual oversight. Our solution included automated compliance tracking and real-time reporting, reducing human error and ensuring regulatory alignment across all inspection stages.

The architecture depicts resolving solution to the compliance and standards gaps through secure data flows, role-based access, audit trails, and continuous monitoring systems:

Data Accuracy & Reporting Gaps

Manual data entry and fragmented reporting made it hard for stakeholders to get real-time insights during inspections. A digital solution was needed to eliminate errors, centralised reporting and better decision making with accurate up-to-date data.

Scalability Limitations & Infrastructure Gaps

As inspection volumes increased the existing system showed signs of strain not scalable to support high traffic and complex workflows. A flexible cloud architecture design was needed to ensure secure access, minimal downtime and handle peak loads without performance or reliability compromise.

Onboarding & Usability Barriers

New users faced slow adoption due to complex workflows and inconsistent interface design. Field teams needed intuitive tools that minimized training time. A clear, user-focused UX and guided onboarding removed friction, enabling faster ramp-up and confident usage. This improved engagement, reduced support needs, and supported long-term platform adoption.

The Solution

We created a scalable, cost-effective web and mobile app to modernise the entire building inspection process. Focused on user experience and operational efficiency, the platform streamlined data collection, real-time communication and compliance all backed by the latest technologies and industry standards.

Modular Design for Flexibility

The platform was built with a modular design so the client could customize workflows, templates and reports based on specific inspection needs. This allowed us to adapt the system for residential, commercial and public service inspections without rebuilding the core platform.

Smarter Team Collaboration

To eliminate communication gaps we created a central dashboard that brought all stakeholders onto one platform.

Key collaboration features included:

Real-time notifications to keep teams informed instantly
Task assignments with clear ownership and deadlines
Progress tracking to ensure transparency across inspection stages

Offline Sync & Access

The solution allowed inspectors to work offline by storing data locally during field inspections. Once reconnected all data auto-synced with the central system so no data was lost and all stakeholders were instantly updated.

Cloud-Native & Scalable Framework

The platform was built on a secure cloud-native infrastructure that could handle fluctuating inspection volumes with ease. It allowed for seamless scaling, automatic updates and secure data storage so it was reliable, fast and scalable without added overhead.

The diagram showcases an AWS-powered inspection platform using API Gateway, Lambda, and Step Functions for real-time orchestration:

Built-In Regulatory Compliance

The platform had automated compliance checks to eliminate manual errors and ensure inspections were compliant with regulatory standards. Real-time validation against industry rules meant each inspection met safety and legal requirements without delay or oversight.

Centralised Reporting & Live Insights

The platform delivered real-time dashboards showing inspection status, compliance metrics and performance indicators all in one place. This allowed stakeholders to see issues instantly, make faster decisions and continuously optimize workflows based on accurate up-to-date data.

Intuitive UX & Guided Onboarding

We built a user-centric interface with clear navigation, tooltips, and role-based dashboards to simplify daily tasks. Step-by-step guides and contextual help accelerated learning curves. Teams adopted the platform quickly, reduced training time, and achieved consistent, confident usage across departments.

The Result

It didn’t just digitize inspections, it changed the way teams work, communicate and stay compliant in real time. Faster workflows, smarter insights measurable results that impact productivity, compliance and operational efficiency.

The platform streamlined inspections, compliance tracking and removed obstacles across teams. Real-time dashboards and centralised reporting gave stakeholders visibility, so they could make faster decisions and resolve issues proactively.

This cloud-native workflow leverages AWS services to automate inspection events, compliance checks, and real-time validation:

Built on a cloud-native infrastructure, the solution handled high volumes of inspections with ease and remote access and offline functionality.

The Result: More productivity, less cost and a future-proof system that grows with the business.

Key Outcomes:

50% reduction in inspection time through digital workflows and templates
Inspector efficiency with online/offline functionality
Real-time dashboards for compliance, performance & issues
Team collaboration for inspectors, managers and regulators
Scalable infrastructure for peak loads and secure data access
Better decisions through centralised, up-to-date reporting

Field Teams Move Faster with Purpose-Built Inspection Software

Smarter Inspections, Simplified Workflows: A Custom Platform That Delivers Real Efficiency

About The Project